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Author Instructions

acquisition of funding, general supervision of a research group, general administrative support, writing assistance, technical
editing, language editing, proofreading, etc.) should be acknowledged in the section of Acknowledgement in the manuscript
rather than being listed as authors.
If a large multiple-author group has conducted the work, the group ideally should decide who will be authors before the
work starts and confirm authors before submission. All authors of the group named as authors must meet all the four criteria
for authorship.
AI and AI-assisted technologies should not be listed as an author or co-author.

5. Reviewers Exclusions
You are welcome to exclude a limited number of researchers as potential Editors or reviewers of your manuscript. To ensure
a fair and rigorous peer review process, we ask that you keep your exclusions to a maximum of three people. If you wish
to exclude additional referees, please explain or justify your concerns—this information will be helpful for Editors when
deciding whether to honor your request.

6. Editors and Journal Staff as Authors
Editorial independence is extremely important and OAE does not interfere with editorial decisions. Editorial staff or
Editors shall not be involved in the processing their own academic work. Submissions authored by editorial staff/Editors
will be assigned to at least three independently outside reviewers. Decisions will be made by the Editor-in-Chief or the
Executive Editor in case of a conflict of interest. Journal staffs are not involved in the processing of their own work
submitted to any OAE journals.
7. Policy of the Use of AI and AI-assisted Technologies
7.1 AI Authorship
Generative AI and AI-assisted technologies (e.g., large language models) are increasingly employed in content creation.
However, their use in manuscript preparation is strictly limited:
• Prohibited applications: These tools must not be used to perform core research tasks, including generating scientific
insights, analyzing/interpreting data, or drawing scientific conclusions.
• Permitted applications: They may only be used to enhance manuscript readability and language quality.
All AI technologies must be used under human oversight, as they may produce inaccurate or biased content. AI tools cannot
be listed as authors/co-authors or cited as such. Authors retain full responsibility for all content, including AI-generated
material.
Exceptions for methodological use:
If AI tools are integral to the research design/methodology, authors must:
1. Document usage transparently in the Materials and Methods section, specifying:
• Tool/model name
• Version/extension number
• Manufacturer
2. Include a declaration titled “Declaration of Generative AI Use” before the reference section, stating:
“During the preparation of this work, the author(s) used [TOOL NAME] due to [reason]. The author(s) reviewed and edited
all AI-generated content and accept full responsibility for the published material.”
Note: No declaration is required for basic grammar/spelling checkers or reference managers.

7.2 Generative AI in Visual Content
This policy outlines the acceptable use of generative AI technologies, including Large Language Models (e.g., ChatGPT,
Jasper) and text-to-image generators (e.g., DALL-E 2, Midjourney, Stable Diffusion), in the creation or modification of
manuscripts submitted to OAE.
• Graphical abstracts
• Cover images
• Figures within manuscripts
7.2.1 Acceptable Use
Authors may use AI tools (e.g., ChatGPT, Jasper) to create or edit figures and images, ensuring compliance with OAE’s
editorial and ethical standards.

7.2.2 Accuracy
AI-generated figures must accurately reflect the data in the manuscript. Authors are responsible for ensuring data integrity
and proper representation.

7.2.3 Acknowledgment
If AI tools are used for figures, authors must disclose this in the manuscript, including the tool’s name, version, model,
source, input prompts, and output.

XIV Journal of Materials Informatics